EU Representative Services for UK Companies (Post-Brexit)

Under EU GDPR, you may now be required to appoint an EU Rep if:

  • YOUR COMPANY IS BASED IN THE UK
  • YOU SELL GOODS OR SERVICES TO PERSONS IN THE EU OR MONITOR PERSONS’ BEHAVIOUR WITHIN THE EU
  • YOU DO NOT HAVE ANY OFFICE OR BRANCH IN THE EU

Privacy Minders EU provides Representative Services to clients who must comply with EU GDPR and their obligation to appoint an EU Representative.

Complete the form below to receive a SPECIAL INTRODUCTORY OFFER for choosing either our EU Representative Services or EU Representative Services or both, and receive a FREE EVALUATION of whether your company must appoint an EU Representative, an EU Representative, or both.

Receive a FREE EVALUATION and our SPECIAL INTRODUCTORY OFFER







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Why choose Privacy Minders?

In Privacy Minders we pride ourselves as experts in GDPR compliance services and we make sure that the quality of the services provided to our clients shows this expertise.

We evaluate our services and processes to maintain efficiencies and add value wherever possible.

Our very good knowledge of GDPR and data protection, including data subjects’ rights and supervisory authorities’ powers allow us to undertake the EU Representative role and to facilitate any informational or other procedural communication between your company and the data subjects as well as the supervisory authorities.

 

Pricing

Our quotes are very competitive, and we strike for keeping them at a low level. Our prices start from €400/year and you get a full range of EU Representative services.

 

Which services does Privacy Minders provide as EU Representative?

Privacy Minders, as EU Representative, supports the non-EU company to comply with the obligation under Art 27 of the GDPR. Our services include:

 
Company’s representation in all Member States
 
Direct contact in the EU to the Supervisory Authorities and individuals
 
EU postal address and dedicated email address for requests from individuals
 
Being company’s authorized agent to receive legal documents
 
Retaining a record of Company’s processing activities
 
Certificate proving our appointment as the company’s EU Representative
 
Giving you permission to use the certificate and our logo on your website and privacy notice
1. Why an EU Representative must be appointed by UK Companies?
Under Article 27 of the GDPR, companies not established in the EU must appoint a representative in an EU member state, if the company sells goods or services to persons in the EU or monitors the behaviour of individuals in the EU. Following Brexit, companies in the UK will be subject to the same requirements, as they will no longer be established in the EU.
2. What is the EU Representative’s role?
Τhe EU Representative acts as the liaison between your company and the individuals as well as the supervisory authorities, on all issues related to data processing, for the purposes of ensuring compliance with GDPR.

The EU Representative’s contact details should be easily accessible to supervisory authorities, for example, by publishing it on your website and should also be provided to data subjects, for example, in your privacy notice.
The Data Subjects and the Supervisory Authorities can contact the EU Representative in addition to or instead of the non-EU company on all issues related to data processing. The EU-Representative has to maintain records of processing activities for the non-EU company.
3. When does a company outside of the EU offer goods and services to EU customers?
Companies outside of the EU need to demonstrate an intention to establish commercial relations with EU customers. According to the  Guidelines 3/2018  on the territorial scope of the GDPR, the mere accessibility of the website in the EU, of an email address or of other contact details, or the use of a language generally used in the third country where the non-EU company is established, is insufficient to manifest the intention to offer goods and services to EU customers.

In order to assess if goods and services are offered to EU customers, the following factors should be taken into account:
  • using languages of EU Member States
  • offering payments in a currency of an EU Member State
  • having marketing activities directed to EU customers
  • mentioning of customers or users who are in the EU
  • referring to addresses or phone numbers to be reached from an EU Member States
  • using EU domains
  • offering goods’ delivery in EU Member States
4. When does a company outside of the EU monitor the behavior of individuals located in the EU?
Companies outside of the EU monitor the behavior of individuals located in the EU when they track natural persons on the internet or through wearables and other devices, including online tracking through the use of cookies, CCTV, geo-localization activities and behavioral advertisement.
 
5. Where should the EU Representative be based?
The EU Representative should be based in one of the Member States where the non-EU companies offer goods or services to Data Subjects, or monitor their behavior. The EU Representative can represent the company in all other Member States and his/her location does not determine the Lead Supervisory Authority.
6. In case of group of companies, does each company have to appoint an EU Representative?
Yes. Every separate company must appoint an EU Representative. Privacy Minders offers special options to manage the representation of the affiliates by choosing one of our group packages (small-, medium- or large-sized). The number of affiliates determines which group package fits the group of companies.
7. Which companies outside of the EU are exempt from the obligation to appoint an EU Representative?
Companies outside of the EU do not have to appoint an EU Representative when all the three following conditions are fulfilled cumulatively:
  • data processing is occasional, and
  • data processing does not include large-scale processing of special categories of personal data, or personal data related to criminal convictions and offences, and
  • data processing is unlikely to result in a risk to the rights and freedoms of natural persons.
Please note that it is highly unlikely for a non-EU company to fulfill all the above conditions and thus to be exempt from the obligation to appoint an EU Representative.
8. Are there any fines to be imposed for non-compliance?
The GDPR applies to companies outside of the EU regarding the obligation to appoint EU Representative under the conditions provided in article 27 of the GDPR. Fines of up to €10 million or 2% of the worldwide annual turnover may be enforced by Data Protection Authorities or Data Subjects claims submitted to the Authorities.
Larnaca, Cyprus

57 Spyrou Kyprianou Avenue,
Bybloserve Business Center, Larnaca 6051, Cyprus

London, United Kingdom

71-75 Shelton Street
London WC2H 9JQ
United Kingdom

Get in touch

Tel: +357 24812581/82
Fax: +357 24812583
Email: info@privacyminders.com